You Don’t Have to Do it All! How to Delegate Effectively

Optimize your time by utilizing the help of others.

Do you ever say “I just can’t get it all done? I need help!” Then, immediately afterward, say, “But I don’t think there’s anybody who will understand my work, take it as seriously as I do, and do a really great job.”

As a result, nothing gets delegated and you are left doing everything for yourself.

The problem may not be the lack of capable and committed people willing to help. Most people simply don’t know how to delegate and are afraid to let go, even a little. So, they assume there’s no solution. Does this sound familiar?

If so, consider these five steps to start delegating with confidence:

1. Do your research. It is important to know what skills are needed by the person you are going to hire. Just like hiring an accountant to do your taxes, you will want to find someone with expertise. 

You wouldn’t hire someone who knew nothing about cars to act as your auto mechanic – delegation of your business needs works the same way; specific skills are required. Make sure you select a qualified individual for the task at hand.

2. Take time to plan. The person doing the work will need enough time to schedule it into their calendar and get it done. This requires planning ahead. Communicate your project timing with appropriate lead time to avoid scheduling conflicts and project delays.

3. Provide specific information. “Can you handle this?” is not enough information for the person you are delegating to – even if it is a simple and (seemingly) self-explanatory task. Include details, timelines, and any supporting information. Be thorough: include deadlines and guidelines about how you would like the work to be done.

4. Create check-in and control points. If you have delegated a project, schedule check-in points for milestones to make sure things stay on track. Sometimes there can be misunderstandings about the required tasks even when you both think you understand. Regular meetings will help with discovery and allow for adjustments.

5. Communication is key. This is true in most situations. It is important to create a good working relationship with your team. Your work together will require conversation – either written or verbal – to be successful.

Most of the time the person assisting you wants to do a good job. If that’s not happening, check these five points to see where things might be going off track.

Delegation is a powerful way to leverage your time and get help with areas of your business where you might not have expertise. Done well, it can be a big win for you and your business.